The Wetlands Institute is currently accepting applications for the full-time position of Human Resource and Finance Administrator. The Human Resource and Finance Administrator will manage and oversee human resources functions including recruitment and hiring, benefits administration and oversight, new employee onboarding and orientation, and retention strategies. In addition, this position will also assist the finance team in various aspects of accounts payable, budget management, and other various administrative duties within the finance and HR departments.

Essential Duties and Responsibilities

Activities include:

HUMAN RESOURCES

• Manage and oversee human resources functions including recruitment and hiring, benefits administration and oversight, new employee onboarding and orientation, and retention strategies
• Review and submit payroll and maintain all payroll files in payroll management system
• Oversee compensation and benefits policies and procedures in coordination with the Director of Finance and Operations
• Manage employee training program to educate employees regarding staff policies and procedures

FINANCE ADMINISTRATION

• Assist the Finance team with processing accounts payable and purchasing supplies as needed
• Assist the Finance team with completing registrations for charitable donations in various states
• Assist the Finance team with tracking and monitoring various budget accounts
• Assist the Finance team with completing and applying for various grants

OTHER ASSIGNED RESPONSIBILITES

• Performs all other Administrative Duties or Special Projects as directed by the Director of Finance and Operations

Minimum Job Qualifications

• Sufficient education and training to demonstrate an ability or aptitude to perform the above and related duties; a bachelor’s degree in administration and/or related field preferred with 2 – 4 years of prior human resource administration experience
• Experience with payroll processing and benefits management preferred
• Broad knowledge of office management systems and procedures; proficiency with computer systems and software including Microsoft Office Suite
• Ability to interact comfortably with coworkers in a professional and courteous manner
• Excellent oral and written communication skills
• Ability to perform multiple tasks with effective time management and organizational skills and the ability to meet deadlines
• Must be able to work both independently and as a member of a team

Working Conditions and Physical Demands

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reaching, stooping, bending, kneeling, climbing, crouching and prolonged periods of sitting are required for this position
• A valid driver’s license and reliable transportation
• This is a salaried, exempt position based in Stone Harbor, NJ

This information is not designed to be a complete inventory of the job duties, responsibilities, and qualifications. Rather, it is designed to give the general nature and level of work to be performed by an employee assigned to this job title. The final candidate will be subject to a background check.

Compensation

Salary commensurate with experience. We provide a competitive employment package, which includes medical, dental, and vision benefits, matching contributions to a 403b retirement plan, and a generous paid vacation and paid-time-off policy.

The Wetlands Institute is an Equal Opportunity Employer

We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Application Information

To apply, please send cover letter, resume and three professional references to  hr@wetlandsinstitute.org or Jim Frick, Director of Finance and Operations, The Wetlands Institute, 1075 Stone Harbor Boulevard, Stone Harbor, New Jersey 08247. Electronic submission is strongly preferred. 

Application deadline is February 14, 2025 or until position is filled.

About the Wetlands Institute

The Wetlands Institute is a non-profit organization with a mission to preserve, protect, and steward coastal and wetland ecosystems through our services in research, conservation, and education. We combine public programs and visitation with education for schools and other groups and maintain an active research and conservation program.